Standardization / Manualization

Evolve the Standard,
Create the Future innovation

"Standardization" enables everyone to perform the same tasks. However, this is not the best solution for the workplace. We propose standardization and manualization of procedures that will be the optimal operation for the future workplace.
We help our clients achieve their goals by solving current issues through new approaches and innovation.

Innovation examples

Simplify the contents of heavy manuals that are hard to read!
Eliminate words from manuals with too much text!
Manualization using Digital Transformation!
Improve old work standards in terms of worker safety and efficiency!
A VR-type manual gives you a new experience with what you read!

We can provide solutions using our new technology and idea.
Please feel free to contact us for your little problem or major innovation.

Common and little problem

Problems with standardization

Variation in quality among workers
When the PIC is not available, operations stop too
The predecessor suddenly quit and no one could take over the task
Find hard to transfer operations overseas.
Want transfer domestic process but not standardized yet.
General standardization does not match the workplace.

Problems with manualization

Developers spend a lot of time creating manuals
Manuals do not match the actual work
Too much text, and hard to read
Hard to understand because of the terminology
Manuals have not been updated for years
Need a manual for foreign countries without the language constraints
No one would like to read manuals
Unable to confirm the worker's physically burdened

From a reconstruction of the workplace to the creation of a new environment, we can help you to solve your challenges with our own expertise

By standardizing the work process, tasks that could only be performed by a few can now be performed by anyone. Not only eliminating variations in work quality, but also improving and stabilizing efficiency and safety, and further raising the level of workers.
We can propose the best solution using not only our own expertise but also general standardization / manualization.

In order to achieve standardization, we identify current problems, accurately determine what should be standardized, and create manuals that comprehensively take into account work efficiency, quality, safety, and other factors. In this case, supervision by specialists such as occupational safety management and physical therapists can be implemented.

The first step is to start a small-scale operation based on the completed manual.
Full-scale operations will be initiated through repeated improvements based on on-site experience. The introduction period can be used to create the most appropriate manual for the workplace.

Flow for Standardization and manualization

Analyze the customer's current situation
Propose improvement based on analysis results
Manual restructuring
Rule-making and Formatting
Verification, improvement, and establishment

Analyze the customer's current situation

We read the customer's product specifications and internally produced explanatory materials, and through the discussion with customers, identify problems and issues.
Analyze the product from all aspects, not only the simplicity and convenience but also whether it is safe and conforms to certain standards.
Propose improvement based on analysis results

Based on the results of our analysis, we will propose the best manual for the client.
We will show you a specific sample to give you an idea of what the manual will look like when completed, at the same time, we will present you with the overall structure and production schedule to help you decide on the best direction for your manual.
Manual restructuring

Based on the customer's feedback, we redesign the structure in anticipation of the expansion to other manuals, such as product series and similar products, as well as to accommodate the creation of databases in the future.
Rule-making and Formatting

Furthermore, by developing rule-making within the manual and unifying terminology and expressions, it will lead to improved editing efficiency and reduced translation costs later on.
The same effects and benefits can be obtained by applying the same rules to all manuals in the future.
Verification, improvement, and establishment

After the new manuals are in operation, we will provide verification to determine whether they are truly optimal for the users, and steadily make improvements to each of the issues identified onsite.
If the manuals are practical to the onsite, they will be actively used and established, and operations will be improved in the right direction.

The creation of manuals is not the end but can offer proposals that consider how to put them into practice and how to achieve the goals.
We believe that our work is not simply to create manuals, but to realize the original intention of "safe with no mistakes" and "less overtime work by reducing the burden on staff".

Frequently Asked Questions

FAQ

Q1.
Can Taira Promote handle highly specialized manuals with special products or technologies?

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We have a wide range of experience in the production of product manuals and technical documentation for the manufacturing industry, including mobility and factory automation, hardware/software manuals in the IT field, and language-less manuals for foreigners. In the field of business manuals, we have produced manuals for the manufacturing, IT, retail and distribution, medical and nursing care, and livestock industries. We also produce e-learning and training materials for educational purposes.
Q2.
Can Taira Promote handle manuals for Web, HTML, and Database as well as print media?

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Recently, more and more companies are uploading their product manuals to their websites. We can propose the most suitable web manual for your needs, from a simple PDF manual to a rich and voluminous manual with embedded images and animations. Depending on your requirement to produce a manual and a set of manuals, it is possible to introduce a considerably lower cost than usual.
Q3.
Is it possible to have Taira Promote modify a manual that another company produces to make it better?

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Of course, it is possible. In fact, about half of the cases are where the initial production is done by another company, and then the client requests our company to produce the manual. Any manual production company can create a manual. However, to make a manual that can actually be used in the workplace, It is essential to have a deep understanding with comprehensive experience and skills to transfer that knowledge into the manual as an output.
Q4.
We don't have time to prepare materials for manual production. Is it possible to have Taira Promote to take the materials directly from onsite and produce a manual based on it?

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In the manufacturing industry, it is common that actual products not to be available at the time of creating manuals. Materials are scarce, making it hard to produce them immediately. However, Taira Promote can produce manuals visiting the onsite, interviewing, and photographing the prototypes. We also create technical documents such as specifications to which experts can refer. If there are no prototypes, we can also produce visuals from CAD data.
Q5.
Can Taira Promote produce a manual that we can update ourselves, if only for minor revisions?

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We have a certain number of requests for manuals that are revised frequently, and customers would like to do minor revisions in-house. If it is an analog case, we can produce the manual using MS Office that can be operated by office staff without using high software skills and send our customers the original data. Clients using our Web service can update manuals, and create manuals from scratch easily.

Get in touch

Cost

Price

Product instruction manuals/operation manuals, etc.

¥300,000~

[Example]
• Number of pages: 12
• Number of illustrations: 10
• Illustration materials provided
• Copywriting/writing provided
• Printed in black-and-white
¥500,000~

[Example]
• Number of pages: 24v • Number of illustrations: 20
• Illustration materials provided
• Copywriting/writing provided
• Printed in black-and-white
¥1,000,000~

[Example]
• Number of pages: 48
• Number of illustrations: 50
• Illustration materials provided
• Copywriting/writing provided
• Printed in 2 colors

Web Manuals

¥150,000~

[Example]
• Number of pages: 12
• Responsive UI
• Existing manual data provided
• Copywriting/writing provided
• Conversion of existing manuals to HTML
¥300,000~

[Example]
• Number of pages: 24
• Responsive UI
• Existing manual data provided
• Copywriting/writing provided
• Conversion of existing manuals to HTML
¥1,000,000~

[Example]
• Web Video Manual Conversion
• Number of pages: 20
• Responsive UI
• Existing manual data provided
• Copywriting/writing provided
• Images and videos provided
• Copywriting/writing provided

The above prices are ballpark figures. Depending on your requirement and specifications (page volume, additional functions, options, and materials to be provided), prices may fluctuate, so please feel free to contact us.

Standardization / Manualization